Meeting Minutes

Meeting minutes for Elgin Town Council meetings will be available on this page when they are posted online. Click on the title or "read more" link to view the entire minutes report.

July 2, 2013-Minutes

Elgin Town Council Meeting
July 2, 2013

The monthly meeting of the Elgin Town Council was held Tuesday, July 2, 2013 at 7:00 p.m. with Mayor Brad Hanley presiding. All council members were present.

Invocation was given by Melissa Emmons and the Pledge of Allegiance was led by Mayor Hanley.

Mayer Hanley performed the ceremony for Oath of Office by swearing in newly elected councilwoman Candace Silvers (Candy).

A motion was made by Councilwoman Melissa Emmons to approve the June minutes (regular and special), 2nd by Councilwoman Dana Sloan with a unanimous vote.

Mayor Hanley reviewed the Local Option Sales Tax revenue.

Mayor Hanley recognized a new business license: Patriot Defensive Solutions, formerly Elgin Gun Sales, Inc.

Scotty Jacobs, a citizen of Elgin, a member of the Lugoff fire board, and twenty five year veteran of the Columbia Fire Department, expressed concerns about the Blaney Fire Department being manned only by part-time personnel, and that it wasn?t a 24 hour working station. Mr. Jacobs stated that there were three important factors to consider:

1. Life Safety ?for the citizens as well as fire personnel
2. ISO Ratings ? Cost more in taxes but will save in home owner insurance
3. NFPA Regulations that state that it is a requirement that there be at least 12 firemen at a structure fire within the first 8 minutes of a call

Mr. Jacobs brought his concerns to the committee in hopes of gaining their support; and he plans on meeting with the Kershaw County Council to ask that a special tax district be created to make the Blaney Fire Department a county paid and staffed fire department.

Town Council agreed with Mr. Jacobs and suggested that GIS be contacted to confirm the total number of residents in the Blaney Fire Departments district.

COMPLAINTS

There was a complaint made in June concerning a building located on Main Street. The former occupant of that building complained that there was a leak and that he/she believed it was causing mold.

Mayor Hanley stated that he spoke with the town Building Inspector, Randy Pruitt, who needed to confirm with the code to determine whether any inspector had the right to just walk in and inspect a building without a change in occupancy.

This complaint is going to be followed closely for the legalities of whether or not the town has the right or the responsibility to inspect.

OLD BUSINESS

Mayor Hanley read aloud a very nice thank you card from Judy Darby-Buchanan, the newly retired Town Clerk/Clerk of Courts, saying that she was going to miss everyone and thanking them for making the past 18 years of her life wonderful.

Mayor Hanley reviewed the financial information. The Mayor noted that April?s revenue was 4% ahead of budget and that May?s was a little short, but it looked good overall. However, June numbers will be monitored in case any recommended changes needed to be made to the upcoming year?s budget. Police fines were average.

Councilwoman Melissa Emmons gave an update on the traffic situation on Main Street. The Councilwoman spoke with Daniel Roberts about scheduling a meeting with the Kershaw County Legislation Delegation and will call him back next week for an update.

Mayor Hanley will draft a letter to Gene Wise requesting that Elgin have a representative within the County Council.

Meeting adjourned at 7:50.

Elizabeth Hyman
Town Clerk

June 4, 2013-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, June 4, 2013 at 7:00 p.m. with Mayor Brad Hanley presiding. All council members were present.

Invocation was given by Melissa Emmons and the Pledge of Allegiance was led by Mayor Hanley.

Mayor Hanley recognized a new business license: Sor Sumrit Muay Thai (a martial arts school).

A motion was made by Councilwoman Melissa Emmons to approve the May minutes (regular and special), 2nd by Councilman Ed Smith with a unanimous vote.

Mayor Hanley reviewed the financial information highlighting the Police fines and the Local Option Sales Tax revenue.

Mayor Hanley then presented Mr. Joe Tate with the Mayor?s Patriotism Award and a standing ovation from all people in attendance, recognizing the recent Silver Star Medal that Mr. Tate received from the U.S. Armed Forces for his bravery under fire in Vietnam 45 years ago.

1st Reading ? Personnel manual change ? amending the 1st year employee vacation accrual in the 1st year. Motion by Melissa Emmons to make the change, 2nd by Dana Sloan. Unanimous vote.

Mutual Aid Agreement with Kershaw and Richland County was motioned by Ed Smith to accept, 2nd by Dana Sloan. Unanimous vote.

May Complaints reviewed.

OLD BUSINESS

Beth Hyman has been selected as the new Town Clerk/Clerk of Court and she will begin work on July 13th, 2013.
Special Election for 1 council seat will be held June 18th, with the newly elected person to take the oath at the July meeting.
Council was reminded of Judy?s retirement party on June 15th at 7 p.m.

Meeting adjourned at 7:25.

Judy Darby-Buchanan
Town Clerk

May 28, 2013-Special Meeting-Minutes

A Special Meeting was held by the Elgin Town Council on Tuesday, May 28, 2013 at 6 p.m. at the Elgin Town Hall with Mayor Hanley presiding.

Invocation was given by Melissa Emmons and the Pledge of Allegiance was led by Mayor Hanley.

A Public Hearing was first on the Agenda pertaining to the revised Zoning Ordinance for the Town of Elgin. A motion was made to accept the ordinance with an amendment to include Bars on the list of disallowed businesses on Main Street by Councilwoman Emmons, 2nd by Councilwoman Sloan. Vote was unanimous. There was no further discussion on this matter.

1st Reading of Ordinance 223 ? 2013-14 Budget ? Mayor Hanley explained to council how the budget figures were derived. A motion by Councilwoman Emmons to accept the 1st reading and 2nd by Councilman Smith, with a unanimous vote. The 2nd reading date is set for June 17th at 6 p.m.

Meeting adjourned at 6:20 p.m.

Judy Darby-Buchanan
Town Clerk

May 7, 2013-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, May 7, 2013 at 7:00 p.m. with Mayor Brad Hanley presiding. All council members were present.

Invocation was given by Melissa Emmons and the Pledge of Allegiance was led by Mayor Hanley.

Mayor Hanley recognized 3 new business licenses: Service Experts, Fortress Builders, LLC, and Mop Heads Cleaning Service.

A motion by Councilwoman Emmons to approve the April minutes, 2nd by Councilman Smith. Vote: unanimous.

Mayor Hanley reviewed the financial information highlighting the Police fines and the Local Option Sales Tax revenue.

Mayor Hanley read and signed a proclamation recognizing Peace Officers? Memorial Day ? on May 15th.

Mrs. Kim Rich presented a check to the Elgin Toy Round Up for $719.39 ? proceeds from the Movies on Main event. Chief Brown accepted the check on behalf of the Elgin Podunk Committee.

Councilwoman Emmons presented council with a list of names for the two parks ? the area at Green Hill and # 1, and the garden park area at the Elgin Library. A motion was made by Councilwoman Dana Sloan to name the Greenhill property ?Potter Community Park? and the Library park as ?Grooms Garden?. A 2nd was made by councilwoman Emmons, with a unanimous vote.

Mrs. Jennie Potter thanked the council for the recognition of her family and volunteered to help with a fund raiser for the sign.

Christopher Renfroe introduced himself as a candidate for the up-coming special election on June 18th to replace the seat left vacant from the resignation of Bubba Ernst. He also told council that he would like to organize a ?meet & greet? of all the candidates for the public. The event will be held at 6 p.m. on Tuesday, June 4th, 2013 (prior to the next council meeting).

Chief Brown ? reported to council that the town was is need of some street signs that have disappeared or had fallen down, and wanted to order replacements.

April complaints were reviewed by council.

OLD BUSINESS

Councilwoman Emmons reported to council that the Stover and Blaney Archery teams were going to Louisville, KY for the national tournaments.

Mayor reported to Council that the Kershaw County Chamber of Commerce had awarded the Town with a Community Pride Award and the Mayor will go to the event on May 17th to receive it for us.

A Public Hearing has been scheduled for Tuesday, May 28th at 6:00 p.m. for the 1st reading or Ordinance 222 ? Elgin Zoning Ordinance.

Melissa Emmons motioned to adjourn at 7:30 p.m.

Judy Darby-Buchanan
Town Clerk

April 2, 2013-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday April 2, 2013 at 7 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. All Council members were present.

Invocation was given by Melissa Emmons and the Pledge of Allegiance was led by Mayor Hanley.

Mayor Hanley recognized the Archery Teams of Blaney Elementary and Stover Middle Schools, along with their coaches, and presented each team with a certificate from the Town of Elgin signed by all council members.

Mayor Hanley presented a signed Proclamation to Mr. Joseph Bruce recognizing the 100th anniversary of the founding of KershawHealth (Camden Hospital).

A motion by Melissa Emmons to accept the March Minutes as written, 2nd by Dana Sloan. Unanimous vote.

Mayor Hanley reviewed the financial information highlighting the Police fines and the Local Option Sales Tax revenue.

Mayor Hanley recognized three new business licenses: Saluda Hill Inc., Danny?s Auto Sales of Elgin, LLC, and Nice Ice, LLC.

Mayor Hanley read a Resolution noting the resignation of Councilman Bubba Ernst and setting the date for a special election (June 18th, 2013) to fill this seat. (Registration for this open seat will start at noon April 5, 2013 and close at noon on April 19, 2013.)

Mayor Hanley then recognized Lt. Ed Hines (Elgin PD) with all his police officer accomplishments and that he was recently named the Officer of the Year by the American Legion Post 182.

Mr. Dan Vismor (Vismor & Associates) recommended to council some zoning changes for the updated zoning ordinance. After some discussion, council decided to hold a workshop to discuss these issues. The workshop will be held on April 23, 2013 at 5:30 p.m. at the Town Hall.

OLD BUSINESS

Melissa Emmons reported to council that she was still wanting suggestions on the naming of the Greenhill property as a park, and also naming the park at the Elgin Library.

Council was reminded of the upcoming Movies on Main (April 19th) and the Podunk Festivities (April 20th). Council was also reminded of the Museum yard sale ? April 6th.

Motion to dismiss at 8:16 by Melissa Emmons.

Judy Darby-Buchanan
Town Clerk

March 5, 2013-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, March 5, 2013 at 7:00 p.m.at the Elgin Town Hall with Mayor Brad Hanley presiding. All council members were present.

?Invocation was given by Melissa Emmons and the Pledge of Allegiance was led by Councilman Ernst.

?Mayor Hanley presented a plaque of Appreciation to outgoing council member Roger Ross in recognition of his dedication to the Town and his 4 year service as councilman.

?Oaths of Office were then given to the 2 new council members (Dana Sloan and Ed Smith) by Mayor Hanley.

?After the two new members had taken their seats on council a new Mayor Pro Tem was elected for a two year term. Councilman Norman Ernst motioned for Melissa Emmons to continue as Mayor Pro Tem, 2nd by Ed Smith. Unanimous Vote.

?A motion by Melissa Emmons to accept the February minutes as written, 2nd by Norman Ernst. Unanimous vote.

?Mayor Hanley recognized a new business license for Knight Enterprises SE LLC (Utility Contractor).

?Next on the agenda was the re-appointment of Judge Dennis Arledge as a town judge. Motion was made by Melissa Emmons, 2nd by Norman Ernst to reappoint Judge Arledge to a two year term as a Municipal Judge for the Town of Elgin.? Unanimous vote. At this time Mayor Hanley administered the Oath of Office to Judge Arledge.

?Mayor Hanley reported to council that a candidate for the Planning and Zoning Committee had submitted her request to be on the committee. Mayor Hanley presented Ms. Candy Silvers. Motion to appoint Ms. Silvers to the committee was made by Councilwoman Emmons, 2nd by Councilman Ernst. Unanimous vote.

?Police Chief Harold Brown updated council on the upcoming Podunk Festival to be held April 20th, with a Movies on Main the Friday night prior (19th). There will be a parade, venders, and activities for Children. On Friday night movie a collection of canned food will be collected for the community pantry. April 12th is last date for booth rental space.

?Mayor Hanley reported to council about the contract with our accountant ? Dooley & Co. Dooley will be increasing the monthly fee from $200 to $325 beginning with March billing. Mayor Hanley suggested that this may be a good time to contact other firms and bid out the accounting contract. Mayor asked if we should bid out the annual audit, is it time to consider this ? something that council needs to think about. Mayor also asked council to consider a networking program and a need for a back up system for our computers. Council needs to give Mayor their thoughts and ideas about this service for the town.

?February complaints ? Nature Lane ? had repeat request for two residents on Nature Lane ? one with camper in back yard and one with chickens in the yard. Both situations have been contacted.

?OLD BUSINESS

?Melissa Emmons spoke regarding the Greenhill/Main St property ? there is now power there ? thanks to Fairfield at no cost to the Town. Councilwoman Emmons would like to see a covered area for multi use in the near future for this site, maybe with rest rooms. We still need to get water on this property.

?No Public Forum

?Motion to adjourn @ 7:38 p.m. by Melissa Emmons.

?Judy Darby-Buchanan

Town Clerk?

 

November 6, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, November 6, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. Councilman Ross and Councilman Ernst were absent. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

??????????? Motion to approve the October minutes (regular and special) by Councilman Risvold, 2nd by Councilwoman Emmons. Unanimous.

??????????? Financial Information was reviewed by Mayor Hanley ? reviewing the police activity income/expenses and local option sales tax figures.

??????????? A Resolution for National Hunger and Homelessness Awareness Week was read and signed by Mayor Hanley and presented to Mrs. Glenna Brown-Kaiser (a local representative of this group).

??????????? 2nd Reading of Ordinance 171 ? Amending the Business License Ordinance ? Levying a Business License Tax on Telecommunications. Motion was made to adopt by Councilman Risvold, 2nd by Councilwoman Emmons. Unanimous.

??????????? 2nd Reading ? Ordinance 220? Ordinance to Provide for Election Dates and Times. Motion was made to adopt by Councilman Risvold, 2nd by Councilwoman Emmons. Unanimous.

??????????? 2nd Reading ? Ordinance 221 ? Amending the Business License Ordinance Provisions for Insurance Companies. Motion was made to adopt by Councilman Risvold, 2nd by Councilwoman Emmons. Unanimous.

??????????? Mayor Hanley introduced Ms. Katherine Danner ? a USC Masters Program student who is writing about Elgin for one of her courses.

??????????? There were no October complaints to report.

OLD BUSINESS

??????????? Melissa Emmons reported to Council that Cross Point Church would be doing the Christmas tree lighting ceremony this year (either Nov 27th or Nov 29th).

??????????? Melissa also reported that the Town?s website had 476 hits in October. She also praised the Elgin Police Department on some of their recent work and that they are doing such a good job protecting the Town of Elgin.

PUBLIC FORUM

??????????? Town Clerk, Judy Darby-Buchanan, presented the town with a book highlighting (in pictures) the remodeling of the new Town Hall and Police Department.

??????????? Motion to adjourn at 7:21 p.m.

Judy Darby-Buchanan

Town Clerk

December 4, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, December 4, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. All council members were present.

Invocation was given by Councilwoman Emmons and the Pledge of Allegiance was led by Councilman Risvold.

Mayor Hanley recognized the new business licenses:

-????????? Artisans of Blaney

-????????? Advantage Pest Management

-????????? Southern Carpentry (temp)

-????????? Blue Water Electric (temp)

-????????? Spoiled Rotten

Financial Information was reviewed by Mayor Hanley ? reviewing the police activity income/expenses and local option sales tax income

Mr. Rod Dooley (Dooley & Company) presented the council with the 2011-12 audit and reviewed some of the audit with council.

2nd Reading ? Ordinance 222? – Revised Comprehensive Plan for the Town of Elgin ? A motion by Councilman Ernst to adopt the ordinance, 2nd by Larry Risvold. Unanimous vote.

Zoning contract with Vismor & Associates ? Mayor asked that Council take home the contract and read it.

1st Reading ? Amended Ordinance to Personnel Manual ? Motion by Councilman Risvold to accept 1st reading, 2nd by Councilwoman Emmons. Unanimous.

Chief Brown ? Elgin Police Dept. Report ? reported to council that at the Catfish Stomp the police dept. utilized 4 state constables, 1 volunteer officer and spent between $500-$600 in overtime pay. There was 1 arrest and had a problem with a towing company.

Chief Brown also reported that one of the Christmas Decorations had been knocked down by a semi.

He also reported to council that the carnival had some problems with power and water on the
Greenhill property. Mayor suggested to gather a group from fire dept, cent. Committee, catfish stomp committee, etc to discuss what needs to be done ahead of time on this property for future uses.

November complaints were reviewed.

OLD BUSINESS

Information on the Town?s website was reviewed by Councilwoman Emmons.

A special meeting will be held for the 2nd Reading of the ordinance to amend the personnel manual on December 18th at 6 p.m.

PUBLIC FORUM

Mr. Sidney Butler, a Kershaw County resident, spoke to Council regarding the Amtrak train service.? He stated that the depot in Camden does not meet standards and has deteriated. He stated that there was a possibility of moving the depot across the Wateree River ? to Lugoff or Elgin and was wondering if Elgin would be interested. He suggested that the council write a letter to the Amtrak Headquarters in New Orleans. Sidney will keep council informed of any other information about this.

Motion to adjourn @ 8:05 p.m. by Councilman Ross.

December 18, 2012-Special Meeting-Minutes

The Elgin Town Council held a Special Meeting on Tuesday, December 18, 2012 at 6 p.m. at the Elgin Town Hall with all council members present.

The first item on the Agenda was the 2nd Reading of an Ordinance to amend the Personnel Manual. Motion by Councilman Risvold to accept the 2nd Reading, 2nd by Councilman Ernst. Unanimous vote.

The 2nd item on the Agenda was a discussion on the Contract with Vismor and Associates to engage Vismor and Associates to create a new Zoning Ordinance for the Town of Elgin. Councilman Risvold motioned to accept the contract as written, 2nd by Councilwoman Emmons. Vote was unanimous.

Motion to adjourn by Councilman Ross at 6:15 p.m.

Judy Darby-Buchanan

Town Clerk

January 8, 2013-Minutes

 

The monthly meeting of the Elgin Town Council was held Tuesday, January 8, 2013 at 7:00 p.m.

 

at the Elgin Town Hall with Mayor Brad Hanley presiding. All Council members were present

 

except Councilman, Larry Risvold.

 

Invocation was given by Councilwoman Emmons and the Pledge of Allegiance was led by Mayor

 

Brad Hanley.

 

December Town Council Minutes (Regular and Special) approved – motion by Councilwoman

 

Emmons, 2

 

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by Councilman Ernst – unanimous vote.

Mayor Hanley recognized the new business licenses for:

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Frazier Restaurant Company LLC

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Shear Bells Salon – d/b/a Artwerx Hair Studio

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ley’s Gifts & Treasures

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Sylina’s P-Nuts (Temporary)

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PSR Seal Coating (Temporary)

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Mayor Hanley presented a copy of a letter of resignation from Councilman Larry B. Risvold. Mr.

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Risvold will not return to Council for the remainder of his term.

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Financial Information was reviewed by Mayor Hanley – there was a significant increase in police

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fines collected for the month of December. Chief Brown commented that jail fees still have to

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be paid out of collections.

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Lost revenue collected for the month of November is $20,364.00 which is 19% down from

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projected income.

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Funds for Toy Round-Up – purchases of food and most of the toys were made at local/in town

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businesses.

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The question came up about whether vendors at Cat Fish Stomp need to purchase a Town

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business license – except those on private property.

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Mayor Hanley received an interesting EPA article on storm water written by a Federal Judge

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from Councilman, Larry Risvold. Article states that storm water is not a pollutant. Mayor

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Hanley said he will be interested in any follow-up articles.

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No formal complaints for December – two residential complaints (not documented): 1) State

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Paper scattered on ground at home, Windy Hills – people were out of town; 2) second

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complaint from resident in Windy Hills about a camper in their neighbor’s backyard – appears

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someone is living in it.

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Page 2 of 3

 

Old Business

 

Councilwoman Emmons stated there were 451 hits on Town website for month of December.

 

Down from last month. 102 visits to Cat Fish Stomp page.

 

Councilwoman Emmons continues to pursue another traffic light for the town at the

 

intersection of Pine and Main Streets. She stated that she has called U. S. State Representative,

 

Mick Mulvaney and he will not return her calls. She also talked with Reginald Simmons, Interim

 

Deputy, Executive Director, Transportation Director, of Central Midlands Council of

 

Government who told her that the request for another traffic light is #42 on the “prioritized list

 

of intersection improvement projects”. All of Council and Mayor agree that the town is need of

 

political influences to get help. Councilwoman will contact Legislative Delegation. Mayor

 

Hanley would like to know what the last study showed and how long it will take to get another

 

study.

 

Councilwoman Emmons contacted Central Midlands Council of Government and the request

 

has been made for another study. She will also contact Tommy Hammond with Kershaw

 

County DOT.

 

New Business

 

Chief Brown thanked Councilman Roger Ross for cleaning up around Town Hall and adjacent

 

areas. It was in bad need of a good clean up. Thank you again Councilman Ross!!

 

A meeting is scheduled on January 10, 2013 to start planning the “PoDunk” Festival to be held

 

on April, 20,1013. Chief Brown stated that Town insurance will not insure inflatables.

 

Council and Mayor Hanley scheduled a meeting on January 17, 2013 to discuss plans for a park

 

– especially, the need for power and water. Councilwoman Emmons will contact Mark Howard

 

(PR representative) at Fairfield Electric and invite him to the meeting in hopes that they can

 

offer advice and financial support.

 

Mayor Hanley is concerned about a water supply for the Town in case of an emergency. He and

 

Council need to consider what needs to be in place in case the Town would loose access to

 

water. Can the Town work with Lugoff-Elgin Water Authority to bring one of the old wells back

 

into service? Councilman Ernst said that he will contact the Lugoff-Elgin Water Authority

 

before the January 17

 

t h

meeting to discuss possibilities.

Public Forum

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Anna Chason with the Blaney/Elgin Historical Society presented a letter from Shirley Miles,

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President of the Society and Centennial Committee, to council (copy for file) making a request

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for a document of confirmation and commitment from the Town to donate the building

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adjacent to the Public Library at 2652 Main Street for the future location and utilization of the

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Blaney/Elgin Museum.

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Page 3 of 3

 

Councilman Ernst suggested that the town issue a document of commitment for the building

 

and land for use of the museum but at which point the museum would move to another

 

location or no longer exists, the said property would revert back to the Town.

 

Ms. Chason also wanted to know if Mayor Hanley had received correspondence or an e-mail

 

concerning the event scheduled by the Centinnel Committee for May 11

 

t h

. Will the event be

covered by Town insurance? Mayor Hanley is aware of the event. If anyone has any questions,

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they can contact him or Chief Brown.

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Ms. Chason would like a follow-up on the flag for the Library/Museum location. The pole needs

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to be restrung and the light brought out from under bushes. Councilwoman Emmons has

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already made contact to get a new flag.

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Motion to adjourn @7:55 p.m. by Councilman Ernst.

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Minutes submitted by: Doris Kling, January 9, 2013

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