Meeting Minutes

Meeting minutes for Elgin Town Council meetings will be available on this page when they are posted online. Click on the title or "read more" link to view the entire minutes report.

July 3, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, July 3, 2012 at the Elgin Town Hall with? Mayor Brad Hanley presiding. All members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

Motion to approve the regular minutes and special minutes (with changes) by Norman Ernst, 2nde by Larry Risvold. Unanimous.

Financial Information was reviewed by Mayor Hanley, noting that the yearend figures look favorable for the year and that the Stormwater invoice is higher than expected ? this invoice did not come in until July 2nd. Mayor stated that it may be time to check on getting another vender to look at our Stormwater Management program ? it could be less expensive. Mayor state that there would be a meeting on July 18th with the engineering firm on the current stormwater program.

A motion was made by Larry Risvold, and 2nd by Melissa Emmons to reappoint Judge David Reuwer to another 2 year term as the Town?s Chief Judge. Unanimous. Mayor Hanley administered the oath of office to Judge Reuwer.

Two new business licenses were noted by the Mayor: 1. Price & Son Lawn Service & Home Maintenance, and 2. Vivint, Inc.

Mayor Hanley opened the 3 bids received for lawn care services for the town: A Cut Above, First Class Landscaping, and Weed Wackers Lawn Care. Council decided to table any decisions on these bids until council can give a closer look to all bids. Councilman Ross also noted that the trees need to be pruned, and that the land adjacent to Town Hall needs cutting (since we do park police cars there) We need to maintain this area.

Mayor Hanley presented a resolution pertaining to the Capitol Tax Project in Kershaw County with disapproval from the Elgin Town Council. The Committee is composed of more Camden/Kershaw County Representatives and seems to ?leave Elgin out? of the top projects. Motion was made by Norman Ernst, 2nd by Larry Risvold to sign this resolution and present to County Council. Unanimous. This proclamation will be presented to county council in their July 10th meeting.

The June Complaint log was reviewed by council.

OLD BUSINESS

Chief Harold Brown received comments from citizens that the windows at the new town hall should have some sort of sign on them ? designating police dept, town hall, hours, etc. Chief also reported to council that the old substation was in need of repair, or should be sold. Maybe Freddie or Ken Eyers would have use for this property.

Melissa Emmons stated that it was time to renew license for website – $14.00.

Bubba Ernst stated that the Movies on Main was Great!

Chief Brown told council that the Faith Riders will co-sponsor an old Fashion Revival on the Green Hill property site.

Motion to adjourn by Larry Risvold at 8:30 p.m. 2nd by Melissa Emmons. Unanimous.

Judy Darby-Buchanan

Town Clerk

 

May 30, 2012-Minutes for Special Council Meeting

A? special Town Council meeting was held Wednesday, May 30, 2012 at 7:00 p.m. at the Elgin Town Hall with all council members in attendance.

Meeting was called to order by Mayor Hanley, with invocation by Councilwoman Emmons, and pledge of allegiance led by Councilman Risvold.

The purpose of the special meeting was for the 1st Reading of Ordinance 219 ? 2012-2013 Budget for the Town of Elgin.

Motion to approve the 1st reading was made by Councilman Risvold, with a 2nd by Councilman Ernst. After some discussion, the vote was unanimous.

Meeting adjourned at 7:30 p.m.

 

Judy Darby-Buchanan

Town Clerk

May 1, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, May 1, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. Councilman Ross was absent. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

????????? Motion to approve the April minutes by Melissa Emmons, 2nd by Larry Risvold. Unanimous vote.

????????? Financial Information: Mayor Hanley gave an overview of the Local Option Sales Tax and Police Fines. He also noted that the State Shared revenue would be cut by 5% this budget year.

????????? Mayor Hanley recognized 4 new business licenses:???????? David Branham ? Ice Cream Truck, Elite Towing Service, CJ?s Chop House, and M-H Recyclers.

????????? First Reading of Ordinance 217 ? Amended 2011-2012 Budget: Motion was made by Larry Risvold, 2nd by Norman Ernst. Vote Unanimous.

????????? April?s complaint log was reviewed by council with some discussion following.

OLD BUSINESS

????????? Discussion on the Resolution opposing a renewal portfolio standard in SC. Councilman Risvold suggested that council needed to vote on this issue. A workshop is scheduled for May 22 at 6 p.m. for the budget and also to work on the resolution.

????????? Chief Brown reminded council that May 15th is National Law Enforcement Day and a program at 6:00 will be held at Town Hall in recognition.

????????? A reminder to council about the National Day of Prayer at noon in front of the Town Hall for Thursday, May 3, 2012.

????????? Melissa Emmons reported to council that the Blaney Archery Team had made State Champs for 2 straight years and that they are headed to the National Competition and asked council for a donation. Councilman Ernst motion to make $100.00 donation, 2nd by Larry Risvold. Unanimous.

Motion to adjourn at 7:45 p.m. by Larry Risvold

Judy Darby Buchanan

Town Clerk

April 3, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, April 3, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. Councilman Ernst was absent. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

Motion to approve the March minutes by Larry Risvold, 2nd by Melissa Emmons. Vote unanimous.

Financial Information:? Mayor Hanley gave an overview of the Local Option Sales Tax and Police Fines, also noting that it was almost time to start the budget process. He also noted the cash flow statement and the statement on revenue and expenses showing that we are $146,000 under budget at this time.

Mayor Hanley recognized 3 new business licenses:? Oshea?s Computer Repair, Doggy Do?s By Allison, and Kymberly Vanderbilt (Artwerx).

Regarding the Resolution opposing a Renewable Portfolio Standard in South Carolina: no vote taken, but discussion about the resolution with Melissa Emmons reporting to council members that she had spoken with the Kershaw County government, the City of Camden, the Municipal Association, and the City of Cayce about this ordinance. She has some concerns about this issue. Mayor Hanley stated that it seemed to be a high political issue and could be a cost issue. Ms. Chelsea Bacher (with Mulliken Lawn Firm) told council that she would send them more information on this subject to clarify any issues that they may have. Further discussion will follow on next month?s agenda.

Mayor Hanley ? discussion of Town?s leave policy ? It appears that our accrual of leave policy is a little out-dated. It does not include the Family Leave issue and the accrual rate is not evenly spaced for the 12 months of the year. Mayor Hanley asked Chief Brown if he would check with other companies/towns, etc. to see how they figure the accrual and report to council on his findings.

Chief Brown ? update on police dept. ? He sent Officer Renee Wilson to the LEMS meeting (law enforcement network) and our police department won 2 digital cameras at the meeting.

Mayor ? update on asbestos ? a cost of $6975 was spent to remove the asbestos found in the remodeling area of the old fire dept. Asbestos was also found in the joints of the sheet rock, wherein this was removed, too.

March complaint log ? Reviewed by Mayor Hanley and a discussion of some the complaints by council.

Motion to adjourn by Melissa Emmons at 7:40 p.m.

 

Judy Darby-Buchanan

Town Clerk

March 6, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, March 6, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. All council members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Risvold followed.

Motion to approve the February regular and special minutes by Larry Risvold, 2nd by Melissa Emmons. Unanimous vote.

Financial Information: Mayor Hanley gave an overview of the Local Option Sales Tax and Police Fines

Mayor Hanley recognized 3 new business licenses: Kairos Counseling, Gamecock Fencing (temp) and Gaston Pools, LLC (temp).

Mayor Hanley read and signed the Peace Officers Memorial Day Proclamation designating May 15th, 2012 as the day to recognize all law enforcement officers who have made the ultimate sacrifice in service to their community, or have become disabled in the performance of their duty, and to honor those law enforcement officers presently serving their community.

Chelsea Bacher (Mullikin Law Firm) presented council with a resolution opposing a renewable portfolio standard in South Carolina. After some discussion on this resolution, council decided to take 30 days to review and will vote on this resolution at the April council meeting.

Kim Rich presented Council with an idea of having a free event for the community ? called Movies on Main, wherein there would be free drinks and popcorn, with a fun free environment. She would like to get other local churches involved. A question on the liability ins. arose and Chief Brown stated that no additional money for insurance would be needed if no vehicles were involved and the Town is part of the involvement.? A motion by Bubba Ernst to support this project, 2nd by Larry Risvold. Unanimous vote.

Mayor Hanley updated council on the Comprehensive Plan. By law this land use plan has to be in compliance by the end of 2012. Vismore and Associates had done the last plan and has given council a bid on doing this plan for 2012 at a projected cost of $12,800.? A motion by Larry Risvold to accept Vismore and Associates and possible additional costs, 2nd by Melissa Emmons. Unanimous.

OLD BUSINESS

KershawHealth sign ? information presented by Bubba Ernst and Roger Ross: They had a meeting with Randy Pruitt, Zoning Administrator and decided that this KershawHealth would be classified as an institution and can place a directional sign 2×2 ? similar to directional sign as Post Office has on the corner of Hwy. 1 and Church St ? at the traffic light.

Mayor Hanley ? reported to council about the renovation. Asbestos in the office area has to me removed. It will take about 3 days to clean up. The cost is $4,950 to do this job. A motion by Larry Risvold to move forward with this abatement issue, 2nd by Melissa Emmons. Unanimous. The company (ARM Environmental) will start the abatement on March 14th.

Chief Brown told council that Eddie Roberts Towing will be hosting Liz-ardlick Towing on May 5th. This will be a festival type event and will be held at the recreational area on Hwy 1.

Motion to adjourn at 7:50 p.m.

Judy Darby-Buchanan

Town Clerk

 

February 21, 2012-Minutes

A special meeting of the Elgin Town Council was held Tuesday, February 21, 2012 at 5:30 p.m.? with Mayor Brad Hanley presiding. All council members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Norman Ernst.

Only two items were on the agenda:

  1. A Resolution stating the Town Council?s support of the Kershaw County Sheriff?s Dept and the Elgin Police Department. Mayor Hanley read the resolution. A motion by Melissa Emmons to adopt this resolution, 2nd by Norman Ernst. The vote was 4 for 1 abstained (L. Risvold). After the vote Councilman Risvold read a statement as to why he did not vote. (attached)
  2. Kershaw Health Sign ? Mayor Hanley stated that the area is fine where the sign will be posted, but the sign is too large. Randy Pruitt (Zoning Administrator) reported to council the reasoning behind the decision that the sign cannot be the size that KershawHealth wants.? A Motion by the Mayor to appoint Roger Ross and Norman Ernst to a committee to get with the representative (Judy Ferrell) to plan the size of the sign and present another plan to council. 2nd by Melissa Emmons. Unanimous.

 

Motion to adjourn @ 5:45 p.m.

 

Judy Darby-Buchanan

Town Clerk

February 7, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, February 7, 2012 at 7:00 p.m. at theElginTown ? Hallwith Mayor Brad Hanley presiding. All council members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

 

Motion to approve the January minutes by Larry Risvold, 2nd by Melissa Emmons. Unanimous.

 

Financial Information:???????? Mayor Hanley gave overview of the Local Option Sales Tax and Police Fines.

 

Mayor Hanley recognized the new businesses:

  1. Sunset Spirits
  2. Blaney Fireworks
  3. ElginFood Mart
  4. Sterling Glass LLC
  5. Russell E. Wright, CPA, PA
  6. Next Best Thing
  7. Bulldog Towing
  8. Little Joe?s
  9. S&K Contractors (Temp.)
  10. Professional Electric Co. (Temp.)

 

OLD BUSINESS

 

Melissa Emmons presented council with a location for a museum ? in the building adjacent to the library (old garage). There is parking and lighting already at the location. Ms. Anna Chason (representative of the Centennial Committee) stated that she had a positive feeling about this site, and would love to look at it. Sharon Jeffers (representative of the Centennial Committee) also likes the idea. Mayor Hanley stated that this seemed to be a good solution. Ms. Chason stated that the Museum would probably be opened one afternoon a week. The committee already has a cotton seed separator, cabinets and some glass cases, and that this committee is evolving into the Elgin Historical Society. They would like to model the museum after the Blythewood museum. Melissa Emmons motioned to give the use of this building as a museum to the Centennial Committee, Larry Risvold 2nd. Unanimous.

 

Melissa Emmons also told council members that Friday, March 2nd is ?Read acrossAmerica? day (Dr. Seuss)? at Blaney Elementary, and would like some of the council members to participate by reading to the students on that day, and also that council would be the door decorations judges on that day.

 

Meeting adjourned at 7:20 pm with motion by Larry Risvold.

 

Judy Darby-Buchanan

Town Clerk

January 3, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, January 3, 2012 at 7:00 p.m. at theElginTown ? Hallwith Mayor Brad Hanley presiding. All council members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.
Motion to approve the December minutes by Larry Risvold, 2nd by Melissa Emmons. Unanimous.
Financial Information: Mayor Hanley gave overview of the Local Option Sales Tax and Police Fines.
Mr. Rod Dooley (Dooley & Company) presented a review of the 2010-2011 Town Audit.
Mayor Hanley presented plaques and recognized two employees for 15 years of service to the Town:? Ed Hines & Kathy Brown
Mayor Hanley ? presented to council a contract for the remodeling of the old fire department. A workshop to discuss the contract will be set at a later date. Councilwoman Emmons motioned to sign and move forward with the contract for renovation. 2nd by Norman Ernst. Some discussion followed as Councilman Risvold disagreed about the emergency situation of the contract. The General Contractor (Chaise Builders) is using allElgin labor and sub-contractors.? Vote was unanimous.

OLD BUSINESS
Councilman Ernst noted that the Town Hall office needed a scanner.Anna Chason ? Elgin Centennial Committee name has been changed to the Elgin Historical Society, and that they were still in need of a space for a museum.

PUBLIC FORUM
Mr. Dean Cook spoke to Council about ?making money forElgin?. His idea is to have a musical talent program that would bring people intoElgin.

Motion to adjourn @ 8:15 p.m. by Melissa Emmons.

Judy Darby-Buchanan

Town Clerk

December 6, 2011-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, December 6, 2011 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. All council members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

Motion to approve November minutes by Larry Risvold, 2nd by Bubba Ernst. Unanimous.

Financial Information: Mayor Hanley noted two categories in the revenue ? October Local Option Sales Tax and Police fines. He also reference the annual audit from Dooley and Co. Mr. Dooley will be at the January 2012 meeting to review the audit with council.

Mr. Dan Vismor (Vismor and Associates) spoke with council regarding the Comprehensive Plan ? which needs updating by December 2012. Council will review the proposed updates for this plan. Council will decide if they will go with Mr. Vismor?s plan and contract him at a later date.

Randy Pruitt (Elgin?s Zoning Administrator) brief council on the recent ISO audit wherein Elgin was rated a ?6?.

OLD BUSINESS

Mayor Hanley recognized Officer Renee Wilson on her 5th year anniversary with the Town and Police Department. Renee started working for the Town in November 2006.

Melissa Emmons stated that she would like to appoint Novella Taylor on the vacancy on the planning and zoning committee. Council had no objections.

Motion to adjourn @ 7:55 by Larry Risvold.

Judy Darby-Buchanan
Town Clerk

November 1, 2011- Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, November 1, 2011 at 7 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. Councilman Ross was absent. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

Motion to approve the October minutes by Larry Risvold, 2nd by Melissa Emmons. Unanimous vote.

Mayor Hanley noted the two new business licenses: Palmetto Properties & Construction (Temporary) and RAS Contracting LLC

Financial Info: Mayor Hanley noted that the Local Option sales tax was more than last year, but less than budgeted, and that Police fines showed a net for October of $3,116.

2nd Reading ? Ordinance 152 (Amended). Motion to adopt the 2nd reading by Norman Ernst, 2nd by Melissa Emmons. Unanimous vote.

Chief Harold Brown (Elgin PD) presented an award of merit to Officer Doug Barton. He had noticed at fire at a residence in Windy Hills on Aug. 5th, and put the fire out before it spread, before the Fire Dept got there. The residents of this home (Mr. & Mrs. Bell) were in attendance to thank Officer Barton. Mayor Hanley presented Officer Barton with a plaque from the Town in recognition. Mr. & Mrs. Bell gave Officer Barton a cake as a Thank You from their family.

Chief Brown also presented the 2011-2011 Victim Advocate Budget for council?s approval. Larry Risvold motioned to accept the budget, 2nd by Norman Ernst. Unanimous vote.

Chief Brown suggested to Council that Pine Street become a ?right turn only? street onto Main Street between 7 a.m. and 7 p.m. He also suggested that on Hwy 1 at Pine Street be changed to allow a left turn lane ? right side of road already has pavement extended for the through traffic. He suggested that the Highway Department check into these two suggestions.

Appointments ? Melissa Emmons recommended that Tabitha Kernan be appointed to the Planning and Zoning Committee. Other nominees for this committee and the Zoning Board of Appeals will be taken at the next council meeting.

Meeting adjourned at 7:35 p.m.

Judy Darby-Buchanan
Town Clerk