Meeting Minutes

Meeting minutes for Elgin Town Council meetings will be available on this page when they are posted online. Click on the title or "read more" link to view the entire minutes report.

February 5, 2013-Minutes

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The monthly meeting of the Elgin Town Council was held Tuesday, February 5, 2013 at

7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. Council members

present were Roger Ross and Norman (Bubba) Ernst.

Invocation was given by Doris Kling and the Pledge of Allegiance was led by Mayor

Brad Hanley.

Chief Harold Brown presented a “Chiefs Award” (first in 12 years) to Abigail Branham

who is 13 years old for her decision and courage to go to the proper authorities to report a

situation that she knew was wrong. Chief Brown stated that he and the citizens of Elgin

are proud of her and are grateful for her standing up for what is right.

January Town Council minutes approved – motion by Councilman Ernst, 2

n d by

Councilman Ross – unanimous vote.

Mayor Hanley and Council recognized one new business license for: Peebles

BBQ/Ribs/Wings (old Hammy’s BBQ)

Randy Pruitt (Town Building and Zoning Inspector/Administrator) announced that as a

member of the National Guard, he will probably be leaving for Afghanistan around

September of this year and serve there until January, 2015. He recommended “Mike” (he

did not want to reveal Mike’s last name) as his replacement during his absence. Mike is a

qualified and certified inspector. Randy stated that the Pine Forest sub-division is

growing and could possibly build another 40 homes in that area.

Randy stated that Vismor is still working on the Town’s comprehensive plan for planning

and zoning ordinances and a new fee schedule. Positions remain available on the Zoning

Board of Appeals and the Planning Commission

Financial Information – Lost revenue around 13% lower than last month – about 5.8%

down from December. Police fines were around $2,000.00 for month of January.

January Complaints – Chief Brown reported that a portion of Oakland Drive (in White

Hills sub-division) was in need of repaving. Judy Buchanan called DOT maintenance

and spoke with Sandy who said she would get a crew out to repair it.

Old Business – Flag is up at Elgin Library.

Chief Harold Brown informed Mayor and Council of lease for a 2012 Dodge Charger –

lease is provided by a Federal Task Force that includes Sergeant Wilson of the Elgin PD –

cost of lease is $690.00/month. The car will need lights and a siren – cost is around

$2,000.00. Council approved Chief Brown’s request. Chief Brown reported that they

sold the old police care for $800.00.

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Chief Brown also reported he has applied for two grants; one for new radios and one for

video cameras in the police vehicles. He also requested money be placed in “repair

funds” – Elgin Police Department cars are older and now requiring more maintenance.

Madge Strickland came into council meeting to report results of the Town’s election

today (Feb. 5, 2013) – Dana Sloan, 14 votes (4 year term) and 4 other votes for other

people.

Mayor Hanley welcomed Edward Smith (ran unopposed) to Town Council. Mr. Smith

will be sworn in at the March Town Council Meeting (4 year term).

Public Forum – Anna Chason, member of the Blaney/Elgin Historical Society, presented a

letter Mayor and Council requesting permission to use Town Hall and adjacent areas for a

yard sale to be held on April 6, 2013. The Society will provide their own liability

insurance. Motion to approve by Councilman Ross, 2

n d by Councilman Ernst, unanimous

vote. (Copy included with minutes)

Motion to adjourn @ 7:30 p.m. by Councilman Ross

Minutes submitted by Doris Kling – February 6, 2013

October 2, 2012 Minutes

September 4, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, September 4, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. All members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

Motion to approve the August minutes by Larry Risvold, 2nd by Melissa Emmons. Unanimous.

Mayor Hanley recognized the new business licenses:

-???????? Copper Finch Tattoo Co. LLC

-???????? Alkaline Water Store

-???????? PowerSecure, Inc. (Temporary)

Financial Information was reviewed by Mayor Hanley ? reviewing the police activity income/expenses and local option sales tax.

August complaint log was reviewed.

Chief Harold Brown ? asked council for permission to break the contract with Time Warner and go with AT&T for internet and phone service as the Time Warner internet has to be reset 6-7 times a week. Council agreed to have Chief check into the switch. Larry Risvold motioned to support the switch if there were no fines or penalties involved. Melissa Emmons 2nd, Unanimous.

OLD BUSINESS

Everyone was reminded of the open house scheduled for Thursday 9/6/12 at 7 p.m.

PUBLIC FORUM

Dean Cook ? local resident ? told council about an even to be held at Blaney Elementary School ? All monies raised in this event would go towards a walking track at the school. It will be a music event and all musicians are playing for free on October 13, 2012 from 6 p.m. to 10 p.m. There would also be a silent auction and a presentation by the Blaney School Children?s Chorus.

Motion to adjourn at 7:30 by Larry Risvold.

Judy Darby-Buchanan

Town Clerk

August 7, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, August 7, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. All members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

Motion to approve the July minutes by Larry Risvold, 2nd by Melissa Emmons. Unanimous.

Mayor Hanley recognized the new business license ? Wholesale Prices Firearms LLC.

Financial Information was reviewed by Mayor Hanley, – reviewing the police activity income/expenses and local option sales tax. He also stated that we are looking into projection of insurance revenue for possible budget reduction/change.

Ground maintenance bids ? 3 were received (Weedwackers 441.00 monthly, A Cut Above – $495.00 monthly, and 1st Class landscaping – $580.00 monthly). Councilman Ernst motioned to accept the bid from A Cut Above, 2nd by Melissa Emmons. Unanimous. This will take effect 9/1/12.

1st Reading of Ordinance 171 ? Amended ? Motion by Melissa Emmons to table this reading, 2nd by Norman Ernst. Unanimous.

Roger Ross ? Yard Sales ? stated that there was no place in town that was zoned for yard sales. He stated that this would draw people into town ? that a designated place was needed. A couple sites of possibility noted were: BESIDE Vet. Office on Pine St and the site on Greenhill where David Frier?s Auto Service is located. An individual could apply for a business license and then run it like a business ? renting spaces. Maybe some of the business owners could put their feelings about the yard sales to council at a workshop on this item. A workshop for this discussion will be held August 27th at 6 p.m.

Council reviewed the July complaint log

OLD BUSINESS
Mayor told council that Mrs. Susan Harkey is painting a Town Seal to hang in the Courtroom/Council room. We also need more furniture in the lobby before the Town?s dedication of the new facility the 1st week of September.

Councilwoman Emmons reported to Council that she had put a request in the Elgin News asking for volunteers for the Planning Commission and Zoning Board of Appeals. She did have one response.

Councilman Ernst motioned to adjourn at 7:40 p.m.

Judy Darby-Buchanan
Town Clerk

July 3, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, July 3, 2012 at the Elgin Town Hall with? Mayor Brad Hanley presiding. All members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

Motion to approve the regular minutes and special minutes (with changes) by Norman Ernst, 2nde by Larry Risvold. Unanimous.

Financial Information was reviewed by Mayor Hanley, noting that the yearend figures look favorable for the year and that the Stormwater invoice is higher than expected ? this invoice did not come in until July 2nd. Mayor stated that it may be time to check on getting another vender to look at our Stormwater Management program ? it could be less expensive. Mayor state that there would be a meeting on July 18th with the engineering firm on the current stormwater program.

A motion was made by Larry Risvold, and 2nd by Melissa Emmons to reappoint Judge David Reuwer to another 2 year term as the Town?s Chief Judge. Unanimous. Mayor Hanley administered the oath of office to Judge Reuwer.

Two new business licenses were noted by the Mayor: 1. Price & Son Lawn Service & Home Maintenance, and 2. Vivint, Inc.

Mayor Hanley opened the 3 bids received for lawn care services for the town: A Cut Above, First Class Landscaping, and Weed Wackers Lawn Care. Council decided to table any decisions on these bids until council can give a closer look to all bids. Councilman Ross also noted that the trees need to be pruned, and that the land adjacent to Town Hall needs cutting (since we do park police cars there) We need to maintain this area.

Mayor Hanley presented a resolution pertaining to the Capitol Tax Project in Kershaw County with disapproval from the Elgin Town Council. The Committee is composed of more Camden/Kershaw County Representatives and seems to ?leave Elgin out? of the top projects. Motion was made by Norman Ernst, 2nd by Larry Risvold to sign this resolution and present to County Council. Unanimous. This proclamation will be presented to county council in their July 10th meeting.

The June Complaint log was reviewed by council.

OLD BUSINESS

Chief Harold Brown received comments from citizens that the windows at the new town hall should have some sort of sign on them ? designating police dept, town hall, hours, etc. Chief also reported to council that the old substation was in need of repair, or should be sold. Maybe Freddie or Ken Eyers would have use for this property.

Melissa Emmons stated that it was time to renew license for website – $14.00.

Bubba Ernst stated that the Movies on Main was Great!

Chief Brown told council that the Faith Riders will co-sponsor an old Fashion Revival on the Green Hill property site.

Motion to adjourn by Larry Risvold at 8:30 p.m. 2nd by Melissa Emmons. Unanimous.

Judy Darby-Buchanan

Town Clerk

 

May 30, 2012-Minutes for Special Council Meeting

A? special Town Council meeting was held Wednesday, May 30, 2012 at 7:00 p.m. at the Elgin Town Hall with all council members in attendance.

Meeting was called to order by Mayor Hanley, with invocation by Councilwoman Emmons, and pledge of allegiance led by Councilman Risvold.

The purpose of the special meeting was for the 1st Reading of Ordinance 219 ? 2012-2013 Budget for the Town of Elgin.

Motion to approve the 1st reading was made by Councilman Risvold, with a 2nd by Councilman Ernst. After some discussion, the vote was unanimous.

Meeting adjourned at 7:30 p.m.

 

Judy Darby-Buchanan

Town Clerk

May 1, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, May 1, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. Councilman Ross was absent. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

????????? Motion to approve the April minutes by Melissa Emmons, 2nd by Larry Risvold. Unanimous vote.

????????? Financial Information: Mayor Hanley gave an overview of the Local Option Sales Tax and Police Fines. He also noted that the State Shared revenue would be cut by 5% this budget year.

????????? Mayor Hanley recognized 4 new business licenses:???????? David Branham ? Ice Cream Truck, Elite Towing Service, CJ?s Chop House, and M-H Recyclers.

????????? First Reading of Ordinance 217 ? Amended 2011-2012 Budget: Motion was made by Larry Risvold, 2nd by Norman Ernst. Vote Unanimous.

????????? April?s complaint log was reviewed by council with some discussion following.

OLD BUSINESS

????????? Discussion on the Resolution opposing a renewal portfolio standard in SC. Councilman Risvold suggested that council needed to vote on this issue. A workshop is scheduled for May 22 at 6 p.m. for the budget and also to work on the resolution.

????????? Chief Brown reminded council that May 15th is National Law Enforcement Day and a program at 6:00 will be held at Town Hall in recognition.

????????? A reminder to council about the National Day of Prayer at noon in front of the Town Hall for Thursday, May 3, 2012.

????????? Melissa Emmons reported to council that the Blaney Archery Team had made State Champs for 2 straight years and that they are headed to the National Competition and asked council for a donation. Councilman Ernst motion to make $100.00 donation, 2nd by Larry Risvold. Unanimous.

Motion to adjourn at 7:45 p.m. by Larry Risvold

Judy Darby Buchanan

Town Clerk

April 3, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, April 3, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. Councilman Ernst was absent. Invocation by Melissa Emmons and Pledge of Allegiance led by Larry Risvold followed.

Motion to approve the March minutes by Larry Risvold, 2nd by Melissa Emmons. Vote unanimous.

Financial Information:? Mayor Hanley gave an overview of the Local Option Sales Tax and Police Fines, also noting that it was almost time to start the budget process. He also noted the cash flow statement and the statement on revenue and expenses showing that we are $146,000 under budget at this time.

Mayor Hanley recognized 3 new business licenses:? Oshea?s Computer Repair, Doggy Do?s By Allison, and Kymberly Vanderbilt (Artwerx).

Regarding the Resolution opposing a Renewable Portfolio Standard in South Carolina: no vote taken, but discussion about the resolution with Melissa Emmons reporting to council members that she had spoken with the Kershaw County government, the City of Camden, the Municipal Association, and the City of Cayce about this ordinance. She has some concerns about this issue. Mayor Hanley stated that it seemed to be a high political issue and could be a cost issue. Ms. Chelsea Bacher (with Mulliken Lawn Firm) told council that she would send them more information on this subject to clarify any issues that they may have. Further discussion will follow on next month?s agenda.

Mayor Hanley ? discussion of Town?s leave policy ? It appears that our accrual of leave policy is a little out-dated. It does not include the Family Leave issue and the accrual rate is not evenly spaced for the 12 months of the year. Mayor Hanley asked Chief Brown if he would check with other companies/towns, etc. to see how they figure the accrual and report to council on his findings.

Chief Brown ? update on police dept. ? He sent Officer Renee Wilson to the LEMS meeting (law enforcement network) and our police department won 2 digital cameras at the meeting.

Mayor ? update on asbestos ? a cost of $6975 was spent to remove the asbestos found in the remodeling area of the old fire dept. Asbestos was also found in the joints of the sheet rock, wherein this was removed, too.

March complaint log ? Reviewed by Mayor Hanley and a discussion of some the complaints by council.

Motion to adjourn by Melissa Emmons at 7:40 p.m.

 

Judy Darby-Buchanan

Town Clerk

March 6, 2012-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, March 6, 2012 at 7:00 p.m. at the Elgin Town Hall with Mayor Brad Hanley presiding. All council members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Risvold followed.

Motion to approve the February regular and special minutes by Larry Risvold, 2nd by Melissa Emmons. Unanimous vote.

Financial Information: Mayor Hanley gave an overview of the Local Option Sales Tax and Police Fines

Mayor Hanley recognized 3 new business licenses: Kairos Counseling, Gamecock Fencing (temp) and Gaston Pools, LLC (temp).

Mayor Hanley read and signed the Peace Officers Memorial Day Proclamation designating May 15th, 2012 as the day to recognize all law enforcement officers who have made the ultimate sacrifice in service to their community, or have become disabled in the performance of their duty, and to honor those law enforcement officers presently serving their community.

Chelsea Bacher (Mullikin Law Firm) presented council with a resolution opposing a renewable portfolio standard in South Carolina. After some discussion on this resolution, council decided to take 30 days to review and will vote on this resolution at the April council meeting.

Kim Rich presented Council with an idea of having a free event for the community ? called Movies on Main, wherein there would be free drinks and popcorn, with a fun free environment. She would like to get other local churches involved. A question on the liability ins. arose and Chief Brown stated that no additional money for insurance would be needed if no vehicles were involved and the Town is part of the involvement.? A motion by Bubba Ernst to support this project, 2nd by Larry Risvold. Unanimous vote.

Mayor Hanley updated council on the Comprehensive Plan. By law this land use plan has to be in compliance by the end of 2012. Vismore and Associates had done the last plan and has given council a bid on doing this plan for 2012 at a projected cost of $12,800.? A motion by Larry Risvold to accept Vismore and Associates and possible additional costs, 2nd by Melissa Emmons. Unanimous.

OLD BUSINESS

KershawHealth sign ? information presented by Bubba Ernst and Roger Ross: They had a meeting with Randy Pruitt, Zoning Administrator and decided that this KershawHealth would be classified as an institution and can place a directional sign 2×2 ? similar to directional sign as Post Office has on the corner of Hwy. 1 and Church St ? at the traffic light.

Mayor Hanley ? reported to council about the renovation. Asbestos in the office area has to me removed. It will take about 3 days to clean up. The cost is $4,950 to do this job. A motion by Larry Risvold to move forward with this abatement issue, 2nd by Melissa Emmons. Unanimous. The company (ARM Environmental) will start the abatement on March 14th.

Chief Brown told council that Eddie Roberts Towing will be hosting Liz-ardlick Towing on May 5th. This will be a festival type event and will be held at the recreational area on Hwy 1.

Motion to adjourn at 7:50 p.m.

Judy Darby-Buchanan

Town Clerk

 

February 21, 2012-Minutes

A special meeting of the Elgin Town Council was held Tuesday, February 21, 2012 at 5:30 p.m.? with Mayor Brad Hanley presiding. All council members were present. Invocation by Melissa Emmons and Pledge of Allegiance led by Norman Ernst.

Only two items were on the agenda:

  1. A Resolution stating the Town Council?s support of the Kershaw County Sheriff?s Dept and the Elgin Police Department. Mayor Hanley read the resolution. A motion by Melissa Emmons to adopt this resolution, 2nd by Norman Ernst. The vote was 4 for 1 abstained (L. Risvold). After the vote Councilman Risvold read a statement as to why he did not vote. (attached)
  2. Kershaw Health Sign ? Mayor Hanley stated that the area is fine where the sign will be posted, but the sign is too large. Randy Pruitt (Zoning Administrator) reported to council the reasoning behind the decision that the sign cannot be the size that KershawHealth wants.? A Motion by the Mayor to appoint Roger Ross and Norman Ernst to a committee to get with the representative (Judy Ferrell) to plan the size of the sign and present another plan to council. 2nd by Melissa Emmons. Unanimous.

 

Motion to adjourn @ 5:45 p.m.

 

Judy Darby-Buchanan

Town Clerk