Elgin Town Council-January 7, 2014 Meeting

The regular monthly meeting of the Elgin Town Council was held on Tuesday, January 7th at 7:00 pm at the Elgin Town Hall. All council members were present and Mayor Brad Hanley presided. The Invocation was given by Councilwoman Emmons and followed by the Pledge of Allegiance, which was led by Mayor Hanley.
The first order of business was a motion to approve the December 3rd Minutes-a motion was made by Councilman Smith, 2nd by Councilwoman Emmons with a unanimous vote from Council. There was a recognition scheduled for Daniel Wood, but due to his absence, it has been postponed until the February meeting. The following business licenses were approved/issued in December: (1) Captain Electric, LLC located in Lexington, SC, a residential electrician and (2) A temporary license to Charlie K?s Peanuts, a vendor that was a part of the Elgin Catfish Stomp Festival. As always, we welcome new businesses to our community and encourage you to visit them and Think Elgin First.
We received one complaint for the month of December: BH112-It was an anonymous complaint filed concerning the nature of business being conducted at an Elgin site and the complainant stated that it wasn?t what the business is licensed for. The complaint was received on 12/03/13 by Chief Brown in person and he contacted Randy Pruitt, Zoning Administrator, who went by the business and found that they were in compliance with the business license they had been issued. We have a system in place now and we feel it has been extremely effective in processing and addressing complaints that are presented to our town.
During this time Mayor Hanley informed Council and those present that the 2012-2013 Audit Results that were to be presented by Rod Dooley of Dooley & Company has been rescheduled for our February meeting. Also, Randy Pruitt, Building Inspector/Zoning Administrator was supposed to update Council on the issue of Code Purchasing, but due to a delay with his position in Richland County, he would have to address this topic at our February meeting.
In Old Business, Councilwoman Emmons gave a Power Point Presentation on the Military Salute that Council had discussed at the November 5th and December 3rd meetings. She stated that no decision has been made on the exact location for the salute as of yet. She presented slides of sample projects in Aynor and Bishopville, South Carolina. She also stated that supplies needed for the project were flags, poles and lighting. The breakdown given was as follows: 1-United States Flag, 5?x8?, 1-South Carolina Flag, 4?x6?, Flags for the 5 Branches of the Military, 4?x6?, a POW/MIA Flag, 4?x6?, 1-25 Ft. pole for the United States Flag, 7-20 Ft. poles for the additional flags and 3-spotlights. She also presented Council with an invoice from Columbia Flag & Banner Company, LLC that gave an estimate for the materials, installation and fees to erect the poles to be around $7,462.21. She also informed Council that she has contacted several military support departments and organizations; VFW, American Legions and the Department of Defense seeking support for the project. She stated that a targeted completion date for May 26th-Memorial Day-would be appropriate timing for such a project. We had Mr. Richard Wagner, Chairman for the Camden/Lugoff Elks Lodge attend the meeting and he informed the Mayor and Council that their Lodge had secured a grant from Veteran?s Affairs in the amount of $1,550.00, which will be donated toward the cost of this project. He asked Council to inform them when the project is complete and they will donate the funds, holding back a small amount for the cost of a plaque to be erected recognizing their contribution.
At this time, Councilwoman Dana Sloan gave an update on letters (130-140) that had been mailed out to local Elgin businesses in December asking for donations for the construction of Potter Community Park. During this time, Mr. Ronnie Smith presented a plan/layout drawing for the park. We were also informed by Councilwoman Sloan that she has ?tax deductible? letters ready to mail out to businesses as they start to send in their donations. She would like to include and encourage any business located outside of the town limits to donate to the park also. She has a meeting scheduled on Thursday, January 9th with Mr. David Brown, a local contractor, to go over the plans that have been presented by Mr. Smith and discuss setbacks to make certain the plans are within the required areas. She also stated that she would like to set up another Park Committee meeting in the immediate future.
In New Business, Councilwoman Emmons made a request to the Mayor and Council to consider the purchase of additional Christmas decorations. She and Chief Harold Brown will check with the suppliers for sales. Chief Brown stated that Council would need to decide on how much they would like to budget. Cost of additional electrical hook-ups, electricians and set up would need to be included. The Mayor asked Councilwoman Emmons to check with Duke Energy Progress to see if they would be willing to help with these costs in any way. Mayor Hanley stated that they would know more about the Town?s finances in February and would be able to decide if the Town can afford such an endeavor. He also stated that Duke Energy Progress has given the Town assistance in the past and that they have been ?good neighbors? to our community.
The Town also received a Biographical Data Sheet from a local citizen, Mr. Larry Ackwood, expressing his interest in serving on the Planning and Zoning Committee or the Zoning Board of Appeals. It was stated that anyone serving on the Zoning Board Appeals must live within the Town Limits. Council will take the time to review his information and make a decision at a later time.
An update was also given concerning our town website. During the month of December, we had a total of 733 visits, 610 of those were new visits. The main items researched were The Catfish Stomp and info about The Tree Lighting Ceremony. The first week of December seemed to be the majority of the inquiries and an average of 2.05 pages were viewed per visit. Our website is a valuable asset, especially for those who are looking to move into the area and are looking for data such as Census Info, Directory of existing businesses, links to various entities such as local County Government, School District, Chamber of Commerce, etc. We also post all meeting agendas, minutes, calendar of events, various forms used for events and other pertinent information.
Since there was no further business, the meeting adjourned. Our next regular meeting is scheduled for Tuesday, February 4th at 7:00 pm. I encourage everyone to make an effort to attend our monthly meetings so you can stay informed and find ways to get involved and if you miss a meeting, check out our website at www.townofelginsc.com, where we list agendas, minutes from meetings and the calendar of events. If I can ever be of assistance, please feel free to contact me by phone at 803-309-1385 or email at Melissa.emmons@townofelginsc.com.

Melissa Brazell Emmons
Mayor Pro Tem
Elgin Town Council

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