March 5, 2013-Minutes

The monthly meeting of the Elgin Town Council was held Tuesday, March 5, 2013 at 7:00 the Elgin Town Hall with Mayor Brad Hanley presiding. All council members were present.

?Invocation was given by Melissa Emmons and the Pledge of Allegiance was led by Councilman Ernst.

?Mayor Hanley presented a plaque of Appreciation to outgoing council member Roger Ross in recognition of his dedication to the Town and his 4 year service as councilman.

?Oaths of Office were then given to the 2 new council members (Dana Sloan and Ed Smith) by Mayor Hanley.

?After the two new members had taken their seats on council a new Mayor Pro Tem was elected for a two year term. Councilman Norman Ernst motioned for Melissa Emmons to continue as Mayor Pro Tem, 2nd by Ed Smith. Unanimous Vote.

?A motion by Melissa Emmons to accept the February minutes as written, 2nd by Norman Ernst. Unanimous vote.

?Mayor Hanley recognized a new business license for Knight Enterprises SE LLC (Utility Contractor).

?Next on the agenda was the re-appointment of Judge Dennis Arledge as a town judge. Motion was made by Melissa Emmons, 2nd by Norman Ernst to reappoint Judge Arledge to a two year term as a Municipal Judge for the Town of Elgin.? Unanimous vote. At this time Mayor Hanley administered the Oath of Office to Judge Arledge.

?Mayor Hanley reported to council that a candidate for the Planning and Zoning Committee had submitted her request to be on the committee. Mayor Hanley presented Ms. Candy Silvers. Motion to appoint Ms. Silvers to the committee was made by Councilwoman Emmons, 2nd by Councilman Ernst. Unanimous vote.

?Police Chief Harold Brown updated council on the upcoming Podunk Festival to be held April 20th, with a Movies on Main the Friday night prior (19th). There will be a parade, venders, and activities for Children. On Friday night movie a collection of canned food will be collected for the community pantry. April 12th is last date for booth rental space.

?Mayor Hanley reported to council about the contract with our accountant ? Dooley & Co. Dooley will be increasing the monthly fee from $200 to $325 beginning with March billing. Mayor Hanley suggested that this may be a good time to contact other firms and bid out the accounting contract. Mayor asked if we should bid out the annual audit, is it time to consider this ? something that council needs to think about. Mayor also asked council to consider a networking program and a need for a back up system for our computers. Council needs to give Mayor their thoughts and ideas about this service for the town.

?February complaints ? Nature Lane ? had repeat request for two residents on Nature Lane ? one with camper in back yard and one with chickens in the yard. Both situations have been contacted.


?Melissa Emmons spoke regarding the Greenhill/Main St property ? there is now power there ? thanks to Fairfield at no cost to the Town. Councilwoman Emmons would like to see a covered area for multi use in the near future for this site, maybe with rest rooms. We still need to get water on this property.

?No Public Forum

?Motion to adjourn @ 7:38 p.m. by Melissa Emmons.

?Judy Darby-Buchanan

Town Clerk?


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