May 5, 2015-Minutes

Mayor Melissa Emmons
Councilwoman Brad Hanley
Councilwoman Candy Silvers
Councilwoman Dana Sloan
Councilman Ed Smith



The monthly meeting of the Elgin Town Council was held Tuesday, May 5 at 6:00pm with Mayor Melissa Emmons presiding.


Present were Mayor Melissa Emmons, Councilman Brad Hanley, Councilman Edward Smith, Councilwoman Candy Silvers and Councilwoman Dana Sloan.


Mayor Melissa Emmons gave the invocation.


Councilman Brad Hanley led Town Council and all others attending the meeting in the Pledge of Allegiance


A motion was made by Councilwoman Candy Silvers to accept the March 31st minutes and with a 2nd motion by Councilman Brad Hanley with a change presented by Councilman Ed Smith to add clarification for HOA and covenants consideration of the Chicken Ordinance. The change was noted and without further discussion, Mayor and Town Council accepted with a unanimous vote.


Mayor Emmons presented VFW Post 11079 the Mayor?s Award for their outstanding loyalty, service and dedication to the Town of Elgin

Councilwoman Dana Sloan gave an update on Potter Park and showed Council a sketch of the updates. These updates include a quarter-mile walking trail, memorial benches, small playground and lighting. The park committee previously approved the plans for the layout. Councilwoman Sloan stated the vacant area near the back of the park will eventually be a playground, which is the last stage. Councilman Brad Hanley accepted the motion to proceed with Phase 2 with a 2nd motion by Councilwoman Candy Silvers without further discussion, with a unanimous vote.

Mayor Emmons read the Stormwater Management Intergovernmental Agreement. Kershaw County manages the agreement, required by federal and state law, on behalf of Elgin. Councilman Brad Hanley accepted the second reading with a 2nd motion by Councilwoman Dana Sloan without further discussion, with a unanimous vote. The agreement will now be made into an Ordinance for the Town of Elgin.

Councilman Brad Hanley reported on the status of the old Blaney Fire Truck which needs to have a carburetor replaced. He stated that Roger Ross is interested in restoring it to some degree, at least to get it running and that may be a project the town wants to take on. Roger Ross asked Town Council to consider putting a shelter over the fire truck to protect it from more damage. He stated the truck was in bad condition in part because it does not have any shelter. Councilman Brad Hanley suggested looking at the budget and discussing putting up a shed at a later date, but to move forward with the installation of the carburetor. Councilwoman Dana Sloan accepted the motion to replace the carburetor with a 2nd motion by Councilman Ed Smith without further discussion, with a unanimous


Mayor Emmons informed Town Council of the bridge closure at Watson Street over Sandy Branch Creek. She stated it is not in the Town Limits but it may affect people who are traveling in and out of town. The closing is effective May 11, 2015, and they hope to have it reopened by July 17. They will be rerouting traffic, so it may affect business and traffic flow in and out of the area, along with school buses being rerouted.

Mayor Emmons presented Chief Brown and his officers with a proclamation in honor of Police Officers Memorial Day. She stated this community is fortunate to have a group of individuals who work tirelessly and effortlessly not only to serve and protect but to do anything and everything for their community. This is in honor of Police Officers Memorial Day on May 15. She called upon all citizens to observe Friday, May 15th as Police Officers Memorial Day and honor the police officers who, through their courageous deeds, have lost their lives.

Chairman of Elgin Planning and Zoning, Jimmy Crosby spoke on behalf of Zoning Administrator, Randy Pruitt, to recommend James Shull to be appointed to the Planning and Zoning Committee. After reviewing his credentials Councilwoman Candy Silvers motioned to approve his appointment with a 2nd motion by Councilman Ed Smith without further discussion, with a unanimous vote.

Chairman Jimmy Crosby presented a further review of the amendment to allow hens within the town limits. Chairman Jimmy Crosby informed Town Council the committee voted to endorse the new amendment and provided recommendations for Council to consider. First, he suggested capping the number of hens to 6 or less considering some of the lot sizes and circumstances of where people live. Second is that hens would be put in an enclosure of some kind and not live in a free range arrangement. Another suggestion Mr. Crosby made is that people who are interested in having hens apply for a one time nominal fee of $5. The applicant must have some sort of rendering of the enclosure; it doesn?t have to be architectural as far as scale but just some sort of schematic to show how the enclosure would look. Mr. Crosby also said any structure more than 200 square feet would require a building permit, and Council would have to look at the covenants and Homeowners Association agreements to determine if this ordinance would supersede the proposed amendment. Councilwoman Dana Sloan motioned to proceed with the amendment with a 2nd motion by Councilwoman Candy Silvers. A workshop was set up for Town Council, Planning and Zoning and the public to meet at Town Hall on May 18th at 6pm to discuss the amendment further.

Shirley Miles of the Blaney-Elgin Museum and Historical Society presented their building plans for a proposed museum and requested Town Council permit the society to demolish the building on the proposed site. Ms. Miles also presented a history of Elgin and stressed the importance of preserving that history. She stated that in 2007 when she went to the archives in Camden and asked for history for Blaney there was only one sheet of paper. She then started asking older citizens for information they had of the history of Blaney. She stated that gave them more incentive for preserving the history of our town. She said they have 31 members who are dedicated citizens striving to establish a museum for this community.

The society has received nonprofit status and has set several goals to accomplish for the Town of Elgin. Their main goal is to establish a museum for their town. She stated they have purchased the town clock, put up a mural on the oldest building in town, and sold bricks to place in front of Town Hall in memory of loved ones. They had a wonderful celebration for their 100th birthday, and they want to move forward with the idea of a museum. The society cannot apply for large donations or grants until a site is established.

Following the presentation, Mayor Emmons said the current structure on the proposed site is vacant and the new building would be owned by the town. She stated the Town Attorney, John Wells, advised her of two options for the museum; to give the land to the society or to allow the society to build a museum and maintain ownership of the land. Councilman Ed Smith requested a rendering of the advisements be presented to Town Council before voting to allow the current structure to be demolished. Mayor Emmons stated she would have Clerk, Melony Hudson-Martin, contact John Wells requesting his advisement in letter format and address the issue again at the June Town Council Meeting.

Mayor Emmons presented a working copy of the 2015/2016 Budget to Town Council and a Special Business Meeting/Workshop was scheduled for May 11th at 6pm. Councilwoman Candy Silvers motioned to accept the meeting with a 2nd motion by Councilman Ed Smith, with a unanimous vote


A motion to adjourn the meeting was made at 7:19pm by Councilwoman Candy Silvers with a 2nd motion by Councilman Ed Smith, with a unanimous vote.

Minutes submitted by Melony Hudson-Martin

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